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Minutes

 

DRAFT FOR APPROVAL AT MEETING

Minutes of a meeting of the Parish Council held on Wednesday 19th October 2016 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.

Present: Cllr K Scott (Chairman), Cllr B Robinson (Vice Chairman), Cllr R Kay, Cllr S Wilkinson

In Attendance: Mrs L Evely (Clerk)

Also present: Cllr A Paraskos (Harrogate Borough Council)

2016. 87 To receive apologies and approve reasons for absence: Cllr A Teague (HBC)

2016. 88 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct. Cllr Scott also declares an interest in minute 2016.93.03 due to being employed by BT.

2016. 89 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 21st September 2016: The minutes were approved by all present then signed and dated by the Chairman.

2016. 90 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:

Re: minute 2016.094 Kathryn Jukes and Richard Parkin (Explosives Engineer) of Brexco wanted to speak about their proposals for the parcel of land at the top of Lightmire Lane/Wood Lane. The proposal is to build a storage facility for explosive materials. There will be 3 20ft metal containers/magazines surrounded by earth bunds which would contain any impact of explosive materials held. There would be associated access and driveways to the containers and lighting.

Regulations say this meets with all HSE requirements and in safe parameters away from the village. There will be an Arctic lorry visiting site approx. once a month delivering/collecting the explosives with highly trained people employed. The site will be un-manned therefore will run on alarms (8mm steel plate vibration sensors) being triggered in case of an emergency sending messages to staff at an armed response site to attend. The armed response staff is not to live further than 20 minutes driving distance away. There will be weekly collections of the material by smaller vehicles.

Cllr Robinson raised concerns over the maintenance of the highway as currently in disrepair with potholes from farm machinery and believes the Artic lorry will exacerbate this problem as being too large for a single track lane. Brexco are proposing the route for the Arctic lorry is to enter/leave the village via Carr Side Road. The Councillors asked them to have a good look at this road as it is very narrow with on street car parking and do not believe an arctic can pass through this way or any other route in Ouseburn has restrictions for Arctic Lorries. Cllr Scott informed Mr Parkin and Ms Jukes that Lightmire Lane is owned by the Parish Council and maintained by NYCC up to the gate on Wood Lane then beyond that is owned by Cllr Robinson.

Ms Jukes said the site will not be noticeable due to the mounds. It will not require security fencing as surrounded by dykes. The security light that is on at night is the strength of a security light on a house. No utilities are needed as using solar lights only a phone line is required.

Ms Jukes and Mr Parkin are proposing to go ahead and put a planning application into Harrogate Borough Council.

Re: minute 2016.93.01: Members of the public neighbouring this planning application raised the following concerns:

The area discussed is at present consisting of bungalows. This proposal of 2/3 floor houses will dominate the area and overlook the bungalow properties giving no privacy and out of keeping with the area. Plot 2 proposes to be 12ft from the existing bungalows kitchen called Kropston and will totally dominate their residence.

The design of these 2 properties does not take into account overlooking or blocking day light from existing properties. All back windows are excessive and overshadowing.

There is no mention on the plans the height of the proposed buildings.

Cllr Scott advised members of public wishing to object to write into Harrogate Borough Council.

2016. 91 Progress Reports. To receive progress reports as follows:

2016.91.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers). No news

2016.91.2 The Free Landing: no news

2016.91.3 Highways issues: the clerk is to request highways to check all roads for potholes.

2016.91.4 Tree Management: All the basal growth on The Avenue has now been cut back.

2016.91.5 Commuted Sums: no news

2016.91.6 Fishpond conservation area: Cllr Robinson kindly topped the area. The clerk is to inform Little Ouseburn Parish Council that GOPC are holding a coffee morning on Saturday the 12th November 2016 in the village hall Committee Room between 10-12noon. This is to hold a public consultation for the proposals for the Conservation Area at Fishpond Bridge.

2016.91.7 Allotments: no news

2016.91.8 Children’s Play Area: To discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field: Cllr Paraskos will chase Green Hammerton PC and HBC to see if the surrounding Parishes can club together.

2016.91.9 Green Spaces Consultation: The local HBC draft plan has now been issued therefore need to register on the portal to find the results of the Green Spaces Consultation.

2016.91.10 Allerton Waste Recovery Park: no news

2016.91.11 The Crown Inn: no news

2016.91.12 Two Ridings Community Foundation Grant: End of grant monitoring report to be completed by the Councillors: This can be completed at the next meeting after the public consultation meeting is held on Saturday the 12th November. Cllr Kay kindly offered to create a feedback form for the public to fill in at the consultation meeting.

2016.91.13 Possible development of land to houses and new Public House at Branton Green: see minute 2016.93.02

2016.91.14 The Pensions Regulator: no news

2016.91.15 Senior Citizens Christmas Party:

Cllr Wilkinson and Cllr Robinson reported:

Ainsty Farm Shop will provide 3 courses for £18.40 per head

The Dunsforth Pub will provide 4 courses for £25.00 per head

The Anchor Pub, Whixley will provide 2 courses for £10 per head

The Councillors voted for The Anchor Pub at Whixley to be booked.

2016. 92 Planning decisions notified by Harrogate Borough Council.

2016.92.01 Mr J Elliot, Bluebell Cottage, Carr Side Road, Great Ouseburn, York YO26 9RW DCPCDEC 6.80.197.FUL 16/03430/FUL Infill of archway and erection of extension: APPROVED SUBJECT TO CONDITIONS: The Chairman read out the conditions to all present.

To note any decisions received after publication of this agenda and prior to the meeting: None to date

2016. 93 Planning applications

2016.93.01 Mr I Shaw, Abeokuta, Branton Lane, Great Ouseburn, York, North Yorkshire YO26 9RT DCPARISH 6.80.1.B.FUL 16/03400/FUL Erection of 1 dwelling with attached garage and 1 dwelling with detached garage and formation access http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OBPBUZHYJH900 This application was read out by the chairman and all present objected for the following reasons:

The Parish Council feel back land development is not necessary and the properties are too big as the area is dominated by bungalows. The density and height of the development is overbearing on the neighbouring bungalow properties.

The surface water drainage is at full capacity and will drain into Pipers Pond which is owned between The Parish Council, Cllr Brian Robinson and Mr Shaw. This will eventually drain into Ousegill Beck. The Foul Sewerage is already a huge problem in the village and has already overflowed at this property.

2016.93.02 Mr M Gath, Land North of Branton Lane, Great Ouseburn, York, North Yorkshire YO26 9RS DCPCAMEN 6.80.157.D.FULMAJ 16/01308/FULMAJ Erection of Public House with letting accommodation and car parking facilities, erection of 7 dwellings and 1 holiday let, change of use of land to form extension to the domestic curtilage of nos. 2,4,6,8 and 10 Branton Close (Revised details and layout)

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=O4YQIIHYIIU00: The Parish Council has no objections

To consider any planning applications received after publication of this agenda and prior to the meeting:

2016.93.03 Telephone Box, Main Street, Great Ouseburn, York 16/04233/kiosk BT consultation on the proposed removal of payphone kiosk (01423 330301): All Parish Councillors object to the removal of the phonebox and would like to keep it in the village as it is the only one. Our village is known to have a very poor mobile reception area and only accepts the O2 network which is still very poor. We feel strongly that this phone box is needed for emergency purposes.

2016. 094 Kathryn Jukes – Directions Planning Consultancy Ltd: Development proposal at Light Mire Lane, Great Ouseburn: see public participation minute 2016.090.

2016. 095 Harrogate Borough Council – Request for Parish Precept Amount 2017/18: Deadline 20.01.17: All present agreed to raise it by 2%.

2016. 096 Harrogate Borough Council – Gambling Act 2005 Draft Statement of Principles for Gambling 2016 to 2019 (The Statement): To discuss and complete the questionnaire if necessary: no response.

2016. 097 Harrogate Borough Council – Harrogate District Local Plan CRM:0068403: Preview Draft Local Plan on Tuesday 25th October 2016. Six week consultation on the Draft Local Plan between 11 November and 23 December 2016. To submit comments on the on-line consultation portal at: http://consult.harrogate.gov.uk/portal: This item was discussed and to register on the portal.

2016. 098 PKF Littlejohn LLP Annual Audit for 2015/16 returned for discussion: The comments were read out by the Chairman and noted by all present.

2016. 099 James Mackman Audit letter dated 17.08.16 with comments and observations to discuss: The comments were read out by the Chairman and noted by all present.

Items received after publication of this agenda and prior to the meeting:

2016. 0100 YLCA: Council Tax Referendum Principles Consultation: GOPC is to support.

2016. 0101 Questions from Councillors. To consider questions from Councillors: Cllr Robinson queried what the gable end should look like at Rosehill as it is currently being erected and queried if it should be cobble? There were discussions if it consisted of old bricks and cobbles. Mike Rampling is digging out some old photos so we can see how it was built previously as planning said it had to be built in the same materials.

a) Councillors to discuss about Co-opt Electees: Posters have been erected on the noticeboards to advertise the vacancies. Councillors are to promote at the coffee morning/ public consultation on Saturday the 12th November.

2016. 0102 Statement of accounts for the period 1st April 2016 – 31st March 2017. To consider the statement of accounts for the current year and approve payments therein: The accounts were agreed by all present as a true and accurate record.

P16/16 Harland Garden Machinery (Blade set Replacement) £79.50
P17/16 Came & co (PC annual insurance renewal) £1238.34
P18/16 Smeeden Foreman Ltd (Fishpond Bridge grant fee) £960.00
P19/16 G Potter (Groundwork fuel receipts Jul-Sep) £17.54
P20/16 Harland Garden Machinery (Chain and Oil Replacement) £24.28
Current account balance @ 14.09.16: 12,429.23
Deposit account balance @ 30.09.16: 1,411.17
Reserves account balance 14.08.16: 2,094.92
Less unpresented cheques/transfer: 2, 562.12
Add unbanked receipts/transfers: 4,150.00
Total: 17,523.20

 

2016.102.01 PKF Littlejohn LLP External Annual Audit Fee for 2015/16 £120 inc vat: Agreed to be paid

2016.102.02 Harland Garden Machinery Ltd (Husqvarna repair–hit rebar) £103 inc vat:Agreed to be paid

Items received after publication of this agenda and prior to the meeting: none to date

2016. 0103 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk

2016. 0104 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:

2016.104.01 Village Hall Committee: Judith Burton is now Chairman once again. Stephen Wilkinson is Treasurer. The 300 club is at present being promoted and a murder mystery night.

2016.104.02 Police Liaison Group: no news

2016.104.03 Yore Vision: no news

2016. 0105 Matters for inclusion on the next Agenda: Grounds maintenance works

2016. 0106 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 16th November 2016 at 7.30 p.m. in the Jeff Gill Room at the Village Hall, Great Ouseburn.

With there being no further business the meeting closed at 9.55pm