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Minutes

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Minutes of a meeting of the Parish Council held on Wednesday 18th December 2013 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.

Present:           Present:           Cllr K Scott (Chairman), Cllr M Rampling, Cllr Ian Shaw

In Attendance:             

Also present was Cllr C Lewis (Harrogate Borough Council) and 2 members of the public.

 

2013. 123                    Apologies received for absence:  Cllr B Robinson (Vice Chairman), Cllr G Potter, Cllr M Grant, Cllr J Burton. Mrs L Evely (Clerk) on Maternity Leave.

2013. 124                    Declarations of Interest.  All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall.  Members to indicate whether they will be declaring any other interests under the Code of Conduct.

2013. 125                    Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 20th November 2013: The minutes were agreed as a true and correct record and signed by the Chairman.

2013. 126                    Public Participation.   Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted.  Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter.  Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation.  No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:

Paul & Bridget Thompson raised the problems caused by the blockage of the footpath outside Rosehill. Cllr Lewis will contact NYCC regarding the blockage and also contact Harrogate Borough Council to chase the outstanding commuted sums payment and the up to date plans for the site.

2013. 127                    Progress Reports.  To receive progress reports as follows:

2013.127.1 Free landing/Breathing Places project (minute 2011.110.1 refers): No current updates.

2013.127.2 LDP Affordable Housing Site, Branton (minute 2012.074 refers): Harrogate’s submission discussed and noted.

2013.127.3 Allerton Waste Recovery Park (minute 2011.110.2 refers).  See minute 2012.149.03: No current updates.

2013.127.4 Highways issues: Bollards have been placed next to the rumble strips and appear to be working.  The hole on Boat Lane corner has been filled and roadwork’s guarding left on site. The verge crossing forms and contacts have not been received from highways. Cllr Scott to chase. The lanes have not been repaired and are now unsuitable for motor vehicles on Cross Lane.

2013.127.5 Tree Management: The large Oak tree on the Village Green has been trimmed by Nigel Roskilly. Damage has been caused to the trees along the verge on Light mire Lane. This is to be reported to Alan Gilleard of Harrogate Borough Council.

2013.127.6 Commuted Sums: see minute 2013.126

2013.127.7 Fishpond Conservation Area: Work on Ousegill Beck has now been completed by the Drainage Board. Cllr Scott is to write a letter of thanks to the Board and also arrange a meeting with Little Ouseburn Parish Council to discuss the way forward.

 

2013. 128                    Planning decisions notified by Harrogate Borough Council. None

To note any decisions received after publication of this agenda and prior to the meeting: None

2013. 129                                                    Planning applications:

 

To consider any planning applications received after publication of this agenda and prior to the meeting: None

 

2013. 130                    Questions from Councillors.  To consider questions from Councillors.

Cllr Rampling reported that a volunteer may have been found to continue the playing field grounds maintenance. Cllr Rampling is to contact Cllr Potter to obtain further details.

 

2013. 131                    Statement of accounts for the period 1st April 2013 – 18th December 2013.  To consider the statement of accounts for the current year and approve payments therein. – All present agreed as a true and correct record.

P14/13 Clerks Salary & Expenses £1038.79
P15/13 Came & Co PC Insurance Renewal £1113.67
P16/13 Barclay Electrical Village Hall Lights £1927.88
P17/13 PFK Littlejohn External Audit Fee £120
P18/13 Creative Solutions £721.90
P19/13 Harrogate Borough Council £60
P20/13 Boroughbridge Services £32
P21/13 The Crown Inn £449.65
P22/13 Harrogate Borough Council £538.56

 

2013.131.01                       Maintenance of playing field estimates – progress report for any new estimates received: No estimates received but see minute 2013.130

2013.131.2 Hall Gutter quotes/invoice: Quote and invoice for £1338 + vat from Hambleton Roofing accepted and payment agreed.

2013.131.3 Hall Decking and steps non slip surface quotes: Quote from Chris Spooner accepted for £780 + vat

2013. 132                    Harrogate Borough Council – Harrogate District Core Strategy Review: Initial Targeted Survey for Elected Members, Parish/Town/City Councils and Neighbourhood Planning Teams: To discuss the documents provided and to complete the survey and the response to be submitted by the deadline of 4.30pm on Friday 10th January 2013: Cllr Scott is to complete and return.

Council Tax Support Grant for 2014-15 of £305 noted

Items received after publication of this agenda and prior to the meeting: none to date

2013. 133                    General Circulation Correspondence received.  This was noted and passed for circulation by the clerk                      

2013. 134                    Reports from representatives.  To receive reports from the Council’s representatives on the following organisations:

2013.134.01                      Village Hall Committee: £1000 made at Quiz night

2013.134.02                      Police Liaison Group: no updates

2013.134.03                      Yore Vision: Joined Welcome to Yorkshire and Tourism. Website created.

2013.134.04                      First Responder Scheme: Wall case should be delivered soon.

2013. 135                    Matters for inclusion on the next Agenda: none

2013. 136                    Date and Time of next meeting.  To confirm that the next meeting of the Council will be held on Wednesday 15th January 2014 at 7.30 p.m. in the Jeff Gill Room at the Village Hall, Great Ouseburn.

There being no further business, the meeting closed at 9:15 p.m.