DRAFT FOR APPROVAL AT MEETING
Minutes of a meeting of the Parish Council held on Wednesday 16th December 2015 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.
Present: Cllr K Scott (Chairman), Cllr B Robinson (Vice Chairman), Cllr I Shaw, Cllr J Burton, Cllr R Kay.
In Attendance: Mrs L Evely (Clerk)
Also present: nil
2015. 138 To receive apologies and approve reasons for absence: Cllr G Potter and Cllr S Wilkinson
2015. 139 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2015. 140 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 25th November 2015: The minutes were approved then signed and dated by the Chairman.
2015. 141 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made. Nil.
2015. 142 Progress Reports. To receive progress reports as follows:
2015.142.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): no news.
2015.142.2 The Free Landing: Cllr Potter checked the boats at the pontoons and could see no damage.
2015.142.3 Highways issues: The pothole near Penty’s on Carr Side Road has been fixed together with the manhole cover on Branton Lane near Tarragoo. The clerk is to report another pothole near the Seggans on the 1st corner going to Dunsforth.
2015.142.4 Tree Management: e-mail update dated 02.12.15 from Defra was read out by the Chairman.
2015.142.5 Commuted Sums: nil
2015.142.6 Fishpond conservation area: too wet for any works.
2015.142.7 Allotments: no news.
2015.142.8 Children’s Play Area: Roundabout update: An estimate of £4421 was received to replace the roundabout. It was agreed by all present this cost is too high. Cllr Robinson will ask Simon Gill to see if he can remove the bearings and reset the roundabout. If this is not possible to try and remove the roundabout completely.
2015.142.9 Green Spaces Consultation: no news.
2015.142.10 Allerton Waste Recovery Park: no news.
2015.142.11 The Crown Inn: The clerk is to chase the owners and copy in the Letting Agency regarding the condition of the pub frontage.
2015.142.12 Two Ridings Community Foundation Grants: The clerk is to get in touch with the Consultants to investigate what Flora and Fauna can be put at Fishpond Bridge and how to improve the management and ecology of it. The Parish Council are interested in improving the habitats for the birds and providing bird and bat boxes and more bulb planting. Also to ask if a meeting can be held with the Consultants on site.
2015. 143 Planning decisions notified by Harrogate Borough Council.
To note any decisions received after publication of this agenda and prior to the meeting:
Colin Beacroft and Chris Lofthouse, Fourways, Main Street, Great Ouseburn, York, North Yorkshire, YO26 9RE: Erection of detached dwelling, formation of vehicular access and hardstanding (revised scheme): Refuse planning Permission: This notice was read out by the Chairman.
2015. 144 Planning applications
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
2015. 0145 Harrogate Borough Council: Local Plan, Draft Development Management Policies to view and comment on before 19.12.15: The Councillors wish to make no comment.
2015. 0146 Great Ouseburn Village Hall Damage and dogs: This is to be carried forward to the next meeting in January after it has been discussed at the Village Hall committee.
2015. 0147 Nicola Moorcroft of the YLCA email dated 30.11.15 – Applications to the smaller authorities’ transparency fund – councils with an annual turnover not exceeding £25,000: This is all being met by the Parish Council. Although we could start putting the Planning application website links onto the agenda for people’s reference.
2015. 0148 Sheila Taylor e-mail dated 11.12.15 re: Great Ouseburn Ancestors: This was discussed and the clerk to reply with Boroughbridge Historical Societies email details. The area in question ‘Spring Gardens’ is in fact located in Boroughbridge although in 1881 was part of Great Ouseburn Parish with it incorporating a vast area not just the village as we know it now.
Items received after publication of this agenda and prior to the meeting: none to date.
2015. 0149 Questions from Councillors. To consider questions from Councillors: Cllr Robinson requested the clerk to contact Cllr Lewis about the access to Tinkers Hollow planning application for the new proposed dwelling.
Cllr Shaw asked the clerk to contact the police to see if they can do any speed checks on Branton Lane/Brown Lane due to the speed of traffic coming in and out of the village.
2015. 0150 Statement of accounts for the period 1st April 2015 – 31st March 2016. To consider the statement of accounts for the current year and approve payments therein: Approved as a true and correct record by all present.
|P20/15||Great North Air Ambulance (Donation)||£50.00|
|P21/15||PKF Littlejohn (audit fee)||£240.00|
|P22/15||The Dunsforth (Payment for senior citizens Xmas Lunch)||£735.00|
|Current account balance @ 14.11.15:||7,008.39|
|Deposit account balance @ 30.11.15:||1,410.17|
|Reserves account balance 14.11.15:||2,093.81|
|Less unpresented cheques/transfer:||1325.00|
|Add unbanked receipts/transfers:||500.00|
2015.150.01 Mark the Mole Man (Village Hall Field) £90: approved to pay.
2015.150.02 RSS – New Roundabout £4421 exc vat: not agreed.
Items received after publication of this agenda and prior to the meeting: none to date
2015. 0151 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2015. 0152 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2015.152.01 Village Hall Committee: window has been mended.
2015.152.02 Police Liaison Group: circulated by e-mail no further news.
2015.152.03 Yore Vision: no news
2015. 0153 Matters for inclusion on the next Agenda: grass cutting, pensions, roundabout.
2015. 0154 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 20th January 2016 at 7.30 p.m. in the Village Hall, Great Ouseburn.
With there being no further business the meeting closed at 8.30pm