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Minutes

 

 

DRAFT FOR APPROVAL AT MEETING PClogo

 

Minutes of a meeting of the Parish Council held on Wednesday 18th February 2015 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.

Present: Cllr K Scott (Chairman), Cllr M Rampling, Cllr G Potter, Cllr Ian Shaw, Cllr J Burton.

In Attendance:  Mrs L Evely (Clerk)       

Also present: 3 members of public

2014. 159              Apologies received for absence: Cllr B Robinson (Vice Chairman), Cllr M Grant, Cllr C Lewis (Harrogate Borough Council)

2014. 160              Declarations of Interest.  All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall.  Members to indicate whether they will be declaring any other interests under the Code of Conduct.

2014. 161              Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 21st January 2015: The minutes were agreed as a true and correct record plus signed and dated by the Chairman.

2014. 162              Public Participation.   Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted.  Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter.  Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation.  No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:

2 residents raised concerns about the proposed development at Branton Lane regarding the number of houses proposed for the site and the drainage issues. The number of houses previously was agreed to be 30 houses but the plan shown last week was in excess of this. It was also shown on recent plans that the proposed access was off Branton Lane and not Branton Court where an access is already in place. A further concern was the height of the houses which will overlook the houses in Carr Side Road. Cllr Scott explained no planning application has been received to date therefore will not be able to give the views of the Parish Council until this is received and put forward for the parish council to discuss.

1 resident requested an update on the enforcement issue at 17 Branton Close. The clerk informed that the parish council is awaiting an update as it is still within the 28 day investigation period.

2014. 163              Progress Reports.  To receive progress reports as follows:

2014.163.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers). See minute 2014.162 public participation.

2014.163.2 Allerton Waste Recovery Park (minute 2011.110.2 refers).  Currently started building works.

2014.163.3 Highways issues –

  • ·         Various potholes on Branton/Brown Lane, Boat Lane, Lightmire Lane and Pipers Lane have been reported and a highway inspector has raised orders for repair works to take place.
  • ·         Cllr Potter and Cllr Rampling kindly shovelled the verges and looked at the drainage on Pipers Lane to reduce the mud problem on the road.
  • ·         The sign/post outside Rosehill has been knocked down and placed in the verge; the clerk is to contact highways to repair.
  • ·         Ken Horner e-mail re: grass verges and hedgerows, Carrside Road: Cllr Robinson is to contact Mr Richard Winn to carry out the works.

2014.163.4 Tree Management – no news

2014.163.5 Commuted Sums – no news

2014.163.6 Fishpond conservation area – The bench and plaque has been ordered.

2014.163.7 Allotments – drainage works to start next week. (Cllr Potter sending invoice for commuted sums)

2014.163.8 Gladman Developments Ltd – Possible development of the Seggans. All SOS e-mails have been circulated to date.

2014.163.9 Children’s Play Area – Cllr Scott has kindly repaired the broken swing. Cllr Rampling kindly repaired the climbing frame. The clerk is to contact the play equipment company to fix outstanding repairs.

2014.163.10               Allison Wells’s e-mail 19.1.15 and the 14.2.15 re: GOVH Constitution: All present reiterated what was said at the last meeting (minute 2014.154) and should be under the jurisdiction of the Village Hall Committee.

 

2014. 164              Planning decisions notified by Harrogate Borough Council.

PLANNING ENFORCEMENT – 15/00020/PR15 17 Branton Close, Great Ouseburn, York, North Yorkshire YO26 9SF – Erection of fence.

To note any decisions received after publication of this agenda and prior to the meeting: none

 

2014. 165                                   Planning applications

2014.165.1 Mr M Hunter, Beech House, 1 Branton Close, Great Ouseburn, York, North Yorkshire YO26 9SF: 6.80.20.C.FUL  15/00433/FUL Erection of first floor extension above existing garage: This was discussed and all present had no objections.

 

2014.165.2 Mr & Mrs Barnsdale, Gale Garth Cottage, 2 Branton Close, Great Ouseburn, York, North Yorkshire YO26 9SF: 6.80.130.C.FUL  15/00527/FUL Erection of single storey rear extension: This was discussed and all present had no objections.

 

 

To consider any planning applications received after publication of this agenda and prior to the meeting: none.

 

2014. 166              Questions from Councillors.  To consider questions from Councillors.

Cllr Potter and Cllr Rampling requested the clerk to ask highways to send a road sweeper out to clear all the mud and hedge clippings off the highway down Pipers Lane and Church Field Lane.

Cllr Scott showed the parish council a number of photographs where P.R.O.W. finger posts or Styles have deteriorated and need fixing. The clerk is to contact NYCC to report them in order that they can be fixed.

2014. 167              Statement of accounts for the period 1st April 2014 – 31st March 2015.  To consider the statement of accounts for the current year and approve payments therein: accounts were discussed and approved as a true and correct record.

P27/14

P&D Caterfab (GOVH Kitchen refurb)

£340.80

P28/14

Nigel Roskilly (Tree management, village green)

£60.00

 

2014.167.01 Councillors to approve the Gang Mowers annual servicing: all agreed for the mowers to be serviced.

2014.167.02 Harrogate Borough Council – Grounds Maintenance Works Proposal for 2015: All present agreed to decline Harrogate Borough Councils proposal for 2015 and accept Richard Grant to carry out works.

2014.167.03 Mole Control for approval and action on the Playing Field: Ask Mark Horsley (tel: 07801868425) to take a look and provide an estimate to the clerk.

2014.167.04 Ouseburn Cricket Club: Proposal of erecting two flag poles, one either side of the existing brick built score box/equipment store at our ground in Great Ouseburn. To discuss with the Councillors if they wish to apply for Planning: All present agreed their wishes for the 2 flag poles to not exceed 4.5m in height then the cricket club do not have to apply for planning.

 

Items received after publication of this agenda and prior to the meeting:

2014.167.05 James Mackman Internal Audit 2014/15 fee of £80. Councillors to discuss if they wish to employ Mr Mackman for carrying out works for the upcoming Audit and his fee: All agreed to this fee.

2014. 168              General Circulation Correspondence received – for information only.  This was noted and passed for circulation by the clerk 

2014. 169              Reports from representatives.  To receive reports from the Council’s representatives on the following organisations:

2014.169.01               Village Hall Committee: The kitchen works are going well and to schedule.

The Valentines night was a success. At present the hall is advertising the Dishwasher Disco event which is to be held on the 14th March 2015. This will hopefully enable funds to be raised to provide the Village Hall with a new Dishwasher.

2014.169.02               Police Liaison Group: no news

2014.169.03               Yore Vision: There is a 4 day event to take place over the Easter period.

2014. 170              Matters for inclusion on the next Agenda: none.

2014. 171              Date and Time of next meeting.  To confirm that the next meeting of the Council will be held on Wednesday 18th March 2015 at 7.30 p.m. in the Jeff Gill Room at the Village Hall, Great Ouseburn. 

 

With there being no further business the meeting closed at 8.50pm