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Minutes

 

DRAFT FOR APPROVAL AT MEETING

Minutes of a meeting of the Parish Council held on Wednesday 20th April 2016 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.

Present: Cllr K Scott (Chairman), Cllr B Robinson (Vice Chairman), Cllr R Kay, Cllr G Potter, Cllr I Shaw and Cllr S Wilkinson.

In Attendance: Mrs L Evely (Clerk)

Also present: 17 members of the public

2016. 1 To receive apologies and approve reasons for absence: Cllr J Burton, Cllr Lewis.

2016. 2 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.

2016. 3 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 16th March 2016: The minutes were approved then signed and dated by the Chairman.

2016. 4 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:

2016.4a) Residents of Roxby Cottage were asking for Parish Council support in objecting to the planning application for Jasmine Cottage (see minute 2016.07.01). They wish to object to the application making the property 2 storeys as the roof line has not been made significantly lower since the previous application which was withdrawn. Plus 2 Velux roof light windows have been added. The residents would like to reiterate their comments to say that this proposed extension is overbearing and would make their courtyard oppressive with no daylight. All their living rooms are at the back of the cottage looking over the courtyard which would also be blocked from daylight.

Mr Hillier of Rosehurst also wishes to seek objection as his property butts up to part of the property and the proposed extension is shown to attach to his property also. His property built in 1820 does not have foundations and is concerned if the extension is passed building works could have serious implications on his property and that party wall legislation issues may be a problem.

2016.4b) Mr Rampling wishes to report a blocked drain outside The Croft on Branton Green and potholes on the footpath.

2016.4c) A number of residents wished to give their views on the proposed Branton Lane development incorporating a new Public House (see minute 2016.7.2) the concerns are:

 Once building has taken place what would the impact of water flow be to The Seggans?

 Surface water on the road is already poor and would this development have more impact?

 A new development would have an impact on the surface water going into the Beck which already cannot take anymore water.

 There are concerns over parking. Even though a large car park is proposed there are still concerns that some people will still park either on the roadside which is near a dangerous bend potentially causing accidents. There are also concerns about parking on the Avenue grass verges between the Lime Trees which could cause damage to the roots/trees.

 The resident of Avenue House has concerns over the car parking and traffic being brought to the area as the access visibility splay will be difficult with the Avenue Lime Trees. Hazardous area turning out on to the road from this location.

2016.5 Progress Reports. To receive progress reports as follows:

2016.5.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): no news

2016.5.2 The Free Landing (update for the pontoon works): Cllr Robinson and Cllr Potter kindly put down some brick rubble/stones to stop the bank erosion. The Environment Agency need to be contacted then Cllr Potter will arrange a meeting with Mrs Lund.

2016.5.3 Highways issues: The clerk is to chase highways regarding the potholes on Carr Side and the pothole on the bend towards Dunsforth.

A) To discuss the groundworks tenders for 2016/17: All present agreed that they were happy for Cllr Potter to undertake the works on the Parish mower and pay for the diesel. Cllr Potter said he had a Hi-vis jacket to wear when undertaking the works.

B) Whixley Parish Council Community Speed camera: The clerk of Whixley PC sent an e-mail explaining they do not have a speed gun they had it on loan a number of years ago. The clerk to see if we can get any advice from the police and if it is possible to borrow a speed gun?

C) To Discuss Mr Heatley’s e-mail dated the 07.04.16 re: parking outside New Forge House: The police have advised to report any illegal parking direct to them that has been reported to the Parish Council with dates, times and vehicle registrations so they are able to take further action.

A member of the public when discussing this said there are sometimes now 2 cars parked there – the above was re-iterated if they needed us to report it.

A second member of the public said they witnessed a person in a wheelchair could not get through on the footpath and had to go onto the road.

A third member of the public said they personally couldn’t get round with a lawnmower and also had to go on the road.

The Parish Council said this is not a personal attack on this property but do have to report it if a member of public request them to do so.

2016.5.4 Tree Management – no news

2016.5.5 Commuted Sums: E-mail from Cllr Lewis re: New Forge House – e-mail read out to all present.

2016.5.6 Fishpond conservation area: the area needs strimming – Cllr Scott will take his tractor down. No news from the Consultants.

2016.5.7 Allotments: Plots 3a and 3b vacant to date.

A) To discuss plots 3a and 3b drainage works: All present decided to no longer rent these plots out and to level them for drainage and grass them over.

B) Stuart Dale & Caroline Smale letter dated the 21st March 2016 to be discussed: As discussed in point a) there is no demand for these allotments and the allotment holders present gave no response to increasing the allotment rent annually for drainage maintenance.

C) Tony Hindmarsh letter dated 27th March 2016 to be discussed: The letter was circulated all present agreed no reply required due to points raised above.

2016.5.8 Children’s Play Area: To discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field: To carry onto the next agenda when we have had a response from the dog warden.

2016.5.9 Green Spaces Consultation: no news

2016.5.10 Allerton Waste Recovery Park: no news

2016.5.11 The Crown Inn: no news

2016.5.12 Two Ridings Community Foundation Grants: Next submission is September 2016.

2016.5.13 Possible development of land to houses and new Public House at Branton Green. See minute 2016.7.2

2016. 6 Planning decisions notified by Harrogate Borough Council.

To note any decisions received after publication of this agenda and prior to the meeting:

2016.06.01 Professor L Storrar Garden North East of Tinkers Hollow, Church Field Lane, Great Ouseburn, York, North Yorkshire YO26 9SG: 6.80.187.E.FUL 16/00619/FUL: Approved subject to conditions.

2016.06.02 Mr & Mrs Sheard, 101 Main Street, Great Ouseburn, York, North Yorkshire Y026 9RQ 6.80.51.C.FUL 16/00719/FUL Erection of single storey rear extension, installation of rear dormer window and roof lights: Approved subject to conditions.

2016. 7 Planning applications

2016.07.01 Mr and Mrs M J Walker, Jasmine Cottage, Main Street, Great Ouseburn, York, North Yorkshire, YO26 9RE. 6.80.193.C.FUL 16/01256/FUL Demolition of single storey lean-to and store and erection of two storey extension, maintaining existing right of way (revised application). http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=O4USYDHY09W00

The parish council discussed this application and all present wish to object due to the height being over bearing causing light issues to the neighbouring property Roxby Cottage. The Council also which to object to the 2 Velux roof windows overlooking the courtyard and property of Roxby Cottage.

To consider any planning applications received after publication of this agenda and prior to the meeting:

2016.07.02 Mr M Gath, Land North of Branton Lane, Great Ouseburn, York, North Yorkshire YO26 9RS.

6.80.157.D.FULMAJ 16/01308/FULMAJ Erection of Public House with letting accommodation and car

Parking facilities, erection of 7 dwellings, change of use of land to form extension to the domestic curtilage

Of nos. 4,6,8 and 10 Branton Close and erection of replacement detached garages to Chapel Lodge and

Wesley House.

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=O4YQIIHYIIU00

The Parish Councillors discussed this application and wish to object due to the following concerns:

 The council objects to any of The Avenue Lime Trees being removed and have concerns that these trees which are protected may even have the roots disturbed causing damage.

 There are current main drainage issues in the village as currently at capacity and the Parish Council expressed reservations of the capacity for the sewage station.

 Concerns were also expressed for the Surface Water Soak away will this be satisfactory in size as the area is already extremely saturated?

 With regards to the garage to the rear of Branton Lodge – the Councillors objected to this as it is a burial ground and cannot be built upon. Planning has already protected this site previously and it is to remain undisturbed together with the grave stones.

The Councillors did agree the need for a village Pub as there is not one currently up and running however, they do not believe this is a perfect location to have one.

2016.07.03 Mr & Mrs Beale Galtres Cottage, Branton Lane, Great Ouseburn, York, North Yorkshire YO26 9RT 6.80.175.A.FUL 16/01422/FUL Conversion of dwelling to form 2 dwellings with works to include demolition of utility room and alterations to fenestration (site area 0.07 ha) http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=O5B4GGHY09W00

The Parish Councillors discussed this planning application and wish to object due to the following reasons:

It has created 2 access points next to each other on a hazardous bend in the highway where the sight lines would be dangerous.

There is not sufficient parking on site which leads to great concerns that parking on the road would take place and as mentioned in the point above is on a hazardous stretch of highway.

The proposed windows are not the style in keeping with the village character.

It was noted that part of the wall has already been demolished on site before planning has been granted.

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Items received after publication of this agenda and prior to the meeting:

2016. 08 Harrogate Borough Council Parish Council Community Group – Bulb/wildflower Scheme. Councillors to decide on which bulbs or seeds they wish to receive. Deadline for response is the 23.05.16: All present decided to opt for Daffodils which will be collected between 17 October and 10 November 2016.

2016. 09 Questions from Councillors. To consider questions from Councillors.

The clerk is to request the mole man to come back to the Playing Field.

2016.09.01 Resignations from Councillor Burton and Councillor Shaw: Cllr Shaw and Cllr Burton are not re-standing for election next month leaving 2 vacancies for the Parish Council.

2016. 010 Statement of accounts for the period 1st April 2016 – 31st March 2017. To consider the statement of accounts for the current year and approve payments therein.

P1/16 Mark the Mole Man (Playing Field) £90.00
P2/16 YLCA (Annual Membership) £196.00
Current account balance @ 14.03.16: 4,210.81
Deposit account balance @ 31.03.16: 1,410.67
Reserves account balance 14.02.16: 2,094.18
Less unpresented cheques/transfer: 321.00
Add unbanked receipts/transfers: 655.00
Total: 8,049.66

 

2016.10.01 The Councillors to update the HSBC Bank mandate for authorised signatures: It was agreed for Cllr Scott, Cllr Robinson and Cllr Kay to be the new signatures.

2016.10.02 To authorise a refund of £20.50 to Mr & Mrs Mitchell. Changing from plots 3a and 3b to plot 5 from the 1st April 2016: All present authorised.

Items received after publication of this agenda and prior to the meeting:

2016.10.03 Cllr G Potter £2095.16 re: Purchase of Parish Grass Cutter, Lock and fuel: All present authorised.

2016. 011 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk

2016. 012 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:

2016.12.01 Village Hall Committee: no news

2016.12.02 Police Liaison Group: no news

2016.12.03 Yore Vision: no news

2016. 013 Matters for inclusion on the next Agenda: lock for pontoon on finance.

2016. 014 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 18th May 2016 at 8.00 p.m. in the Village Hall, Great Ouseburn. The meeting will follow the Annual Parish Meeting, which will be held at 7.30 p.m.

With there being no further business the meeting closed at 9.30pm