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Minutes

 

 

DRAFT FOR APPROVAL AT MEETING PClogo

 

Minutes of a meeting of the Parish Council held on Wednesday 21st January 2015 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.

Present: Cllr K Scott (Chairman), Cllr B Robinson (Vice Chairman), Cllr M Rampling, Cllr G Potter, Cllr Ian Shaw, Cllr M Grant, Cllr J Burton.

In Attendance: Mrs L Evely (Clerk)

Also present: nil

2014. 144 Apologies received for absence: nil

2014. 145 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.

2014. 146 Minutes of the previous meeting. To confirm the minutes of the meeting held on Monday 15th December 2014: The minutes were agreed as a true and correct record plus signed and dated by the Chairman.

2014. 147 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made: nil

2014. 148 Progress Reports. To receive progress reports as follows:

2014.148.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers). No news.

2014.148.2 Allerton Waste Recovery Park (minute 2011.110.2 refers). No news

2014.148.3 Highways issues –

 The clerk is to report various potholes on Branton/Brown Lane, Boat Lane, Lightmire Lane and Pipers Lane.

 Large wagons travelling on Pipers Lane are causing damage to the verges as the wagons are wider than the Lane. This is causing mud on the road and blocking the drainage channels. Cllr Potter and Cllr Rampling kindly offered to shovel the verges and look at the drainage.

2014.148.4 Tree Management – Tree Damage due to Bonfire. Alan Gilleard Tree Aboriculturist looked at the tree in question and not within enforcement perimeters therefore no further action can be taken.

2014.148.5 Commuted Sums – Cllr Robinson is to pass estimates for the proposed allotment work (£385) to the clerk to be able to process for commuted sum payment. The money allocated to the playground and verges is to be left there until more money has accumulated.

2014.148.6 Fishpond conservation area – Cllr Grant is to order the bench from Marmax. Little Ouseburn Parish Council has agreed to pay half the cost.

2014.148.7 Allotments – drainage works to take place in January/February time weather dependant. Cllr Robinson is to chase the estimates.

2014.148.8 Gladman Developments Ltd – Possible development of the Seggans. All SOS e-mails have been circulated to date.

2014.148.9 Children’s Play Area – Cllr Scott has kindly repaired the broken swing. Cllr Robinson is to chase Mr Young to carry out repair works and ask if he still wants to carry out the work as Cllr Rampling may have a contact.

2014. 149 Planning decisions notified by Harrogate Borough Council.

PLANNING ENFORCEMENT – 15/00005/PR15 Rosehill, Main Street, Great Ouseburn, York, North Yorkshire YO26 9RE – Non-completion of building works and temporary fencing collapsed.

To note any decisions received after publication of this agenda and prior to the meeting:

Mr Stephen Chapman Hillrise, Moor Lane, Great Ouseburn, York, North Yorkshire YO26 9TT: DCPEFULZ 14/04080/FUL 6.80.104.E.FUL Demolition of existing conservatory and erection of single storey extension – Grant planning permission subject to conditions.

2014. 150 Planning applications

To consider any planning applications received after publication of this agenda and prior to the meeting: nil

2014. 151 Questions from Councillors. To consider questions from Councillors.

Cllr Rampling raised concerns that The Forge development have still not paid their Commuted Sums and that this may money become lost to the Parish if left until April when the commuted Sums scheme may change. It was requested for the clerk to chase Harrogate Borough Council and to copy in Cllr Lewis.

Cllr Robinson brought it to the Council attention that there has been dog fouling on the playing field.

Cllr Burton on behalf of a resident raised the issue of rats been seen in the Children’s play area and around the village hall. It was noted but unfortunately no action can be taken due to living in a rural area this is common and we are unable to use any poison/traps etc in these areas.

2014. 152 Statement of accounts for the period 1st April 2014 – 31st March 2015. To consider the statement of accounts for the current year and approve payments therein: The accounts were approved by all present as a true and correct record.

2014.152.01 Review of annual rent for the allotments: There will be no change in rent for the period of 2015/2016.

 

2014.152.02 Review of annual rent for the Cricket Club: This will be increased from £200 up to £220 for the period of 2015/2016.

 

2014.152.03 Review of annual rent for the Football Club: There will be no change in rent for the period of 2015/2016.

 

2014.152.04 Review of annual rent for the Pontoons at the Freelanding: There will be no change in rent for the period of 2015/2016.

 

2014.152.05 Nigel Roskilly invoice 19.01.15 of £60 re: Village Green Oak Tree works: All present agreed to pay this invoice.

 

2014.152.06 Marmax Estimate for the Bench at the Fishpond Conservation Area. £283.50 + vat plus concrete as required £100: All present agreed with this estimate.

 

2014.152.07 Estimates for the Bench plaque at the Fishpond Conservation Area. The Signmaker £112.30 Brunel Engraving Company £140.95 ex vat: All present agreed to the Signmaker estimate.

 

2014.152.08 Estimate for GOVH Gents Toilet Aaztec cubicles £5056.40 ex vat: All present agreed with this estimate.

 

2014.152.09 Estimate for GOVH Flooring KD Carpets £749 inc vat: All present agreed with this estimate.

 

2014.152.10 Harrogate Borough Council – Council Tax Support Grant 2015/16 letter dated the 22.12.14: This letter was read out by the Chairman.

 

Items received after publication of this agenda and prior to the meeting: none

 

2014. 153 North Yorkshire County Council – Minerals and Waste Joint Plan – Supplementary Sites Consultation. Ref MWP/I&O.SS/Jan.2015. The Councillors to discuss and complete the response form by Friday 13th March 2015: Cllr Potter is to complete and return.

 

2014. 154 Allison Wells e-mail 19.1.15 re: GOVH Constitution: All present agreed with Mrs Wells’s written sentiments however, we are legally unable to change the Deed of Trust. The Parish Council will try to support the village hall in trying to engage the villagers with the events.

 

2014. 155 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk

 

2014. 156 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:

 

2014.156.01 Village Hall Committee: The kitchen refurbishment is starting the first Sunday in February and the Gents toilets should be done by Easter.

 

Events over Christmas and New Year were successful.

 

Valentines event taking place where you can bring your own food and there will be a bar.

 

2014.156.02 Police Liaison Group: no news

 

2014.156.03 Yore Vision: no news

 

2014. 157 Matters for inclusion on the next Agenda: Rights of Way – Brown Lane to Boroughbridge Road plus signage.

 

2014. 158 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 18th February 2015 at 7.30 p.m. in the Jeff Gill Room at the Village Hall, Great Ouseburn.

 

With there being no further business the meeting closed at 9.08pm

 

P25/14 L Evely Clerk Salary £665.73
P26/14 HMRC (Clerks Tax) £64.00